Mobile browser editing, editing on the iPad, and more new features now in Google Docs

The following new features are now available in Google Docs:

Mobile editing: Log in to your Google Docs on a browser on a supported device, and select the document you want to edit. Then, when you’re viewing it, press the ‘Edit’ button to switch to the mobile editor. If you use an Android device with voice input, you can also use this to add text to your document.

Text replacements: We have added the ability to substitute text automatically and being able to manage the replacements.

LaTeX shortcuts in equations: LaTeX is a document markup language that’s often used by academics to quickly type out complex formulas. In Google Docs, when you’re inside an equation you can type '\sqrt' followed by a space or a parenthesis to automatically convert the text into a square root sign √. Other examples of useful shortcuts are '\frac' for a fraction and shorthands like '\epsilon' for Greek symbols. Full list of equation shortcuts here.

Editions included:
Standard, Premier, Education, Team, Partner Edition and Google Apps for Government

Languages included:
Mobile editing: US English
Others: All languages supported by Google Docs

How to access what's new:
Mobile editing: Over the next few days, we’re rolling this out to English-language users around the world on Android with Froyo (version 2.2) and on iOS devices (version 3.0+) including the iPad. We’ll be adding support for other languages soon.

Text replacements: You can right click on a misspelled word, go down to the ‘AutoCorrect’ option, and choose a way of automatically fixing this spelling mistake in the future.

For more information:
http://googledocs.blogspot.com/2010/11/editing-your-google-docs-on-go.html
http://googledocs.blogspot.com/2010/11/faster-typing-fewer-mistakes.html

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Simplified sharing experience extended to Google Sites

The simplified sharing experience in Google Docs has now been extended to Google Sites. As with Google Docs, Google Sites can now be set to various visibility options such as: private, anyone at your domain with the link, anyone at your domain can find and access, anyone with the link (no sign-in required) or public on the web.

The domain administrator can set the level of sharing for the domain, so not all sharing options may be allowed. The new visibility option is always available at the top of each site.

With this update, the new “Anyone with the link” setting makes your site available to anyone that knows the unique URL, but blocks search engines from indexing the site. And for those times that someone sends you a link to a site but you don’t have access, you can now request access to that site from the access denied page.

Editions included:
Standard, Premier, Education, Team, Partner Edition and Google Apps for Government

Languages included:
All languages supported by Google Sites

How to access what's new:
When editing a site, select ‘More actions’ and then ‘Share site’ to see the new interface. You can also bring up the sharing dialog by clicking on the sharing visibility icon at the top of the site.

For more information:
http://www.google.com/support/sites

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Version history for uploaded files in Google Docs

Using “Upload any file”, users already have the ability to upload, store, and share any file up to 1 GB in size. Now you can upload new versions of the same file to your document list. Previously, each time you updated a file, you would have to upload the new version as a new file with a new URL, re-share it, and put in the correct folders again.

Editions included:
Standard, Premier, Education, Team, Partner Edition and Google Apps for Government

Languages included:
All languages supported by Google Docs

How to access what's new:
Select the “Add or manage versions” option on any file, you can then upload new versions of a file, download previous versions, and delete older versions.

For more information:
http://docs.google.com/support/bin/answer.py?hl=en&answer=50092
http://googledocs.blogspot.com/2010/11/new-in-google-docs-and-google-sites.html

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New charts editor and chart types in Google Spreadsheets

New charts editor:
We’ve added a new charts editor that suggests recommended charts, matches your data labels and headers, auto selects colors, has a full size preview pane and more. The editor is designed to help you create the chart you need in just a few clicks.

New and improved charts:
New chart types have been added such as annotated time-lines, organizational charts, gauges, our popular motion chart (which makes it easy to visualize data changing over time) and more to our chart types.

Improved publishing:
It’s easy to show charts you’ve created in spreadsheets with the world. Publish your interactive chart on any webpage and it will update as you change the data in your spreadsheet.

Editions included:
Standard, Premier, Education, Team, Partner Edition and Google Apps for Government

Languages included:
All languages supported by Google Spreadsheets

How to access what's new:
When editing data in a spreadsheet, click ‘Insert’, then ‘Chart’ to view the new chart editor and chart types.

For more information:
http://googledocs.blogspot.com/2010/10/using-new-visualizations-to-tell-your.html
Help Center: http://docs.google.com/support/bin/topic.py?topic=15163

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Google Apps Scripts now available in Google Sites

You can now create, edit, and launch Google Apps Scripts from any Google Site. This allows you to automate business processes that involve multiple applications.

Editions included:
Standard, Premier, Education, Team, Partner Edition and Google Apps for Government

How to access what's new:
When editing a site, click ‘More actions’, then ‘Manage site’ and ‘Apps Scripts’ to build a script.

For more information:
http://googleenterprise.blogspot.com/2010/10/automating-business-processes-in-google.html
Google Apps Scripts Resources

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Drag and Drop images into a Google Document

You can now drag images from your desktop and drop them directly into a document. You can use image drag and drop with the latest versions of Google Chrome, Firefox, and Safari. We’ll enable it on other browsers, as soon as they support the feature.

Editions included:
Standard, Premier, Education, Team, Partner Edition and Google Apps for Government

Languages included:
All languages supported by Google Docs

For more information:
http://googledocs.blogspot.com/2010/10/drag-and-drop-images-in-documents.html

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Keyboard shortcuts now available in Google Sites

Keyboard shortcuts to common actions like create page and edit page for site collaborators have now been added to Google Sites.

Editions included:
Standard, Premier, Education, Team, Partner Edition and Google Apps for Government

How to access what's new:
- In Google Sites, type Ctrl / (⌘ / on a Mac) to open the shortcut help.
- Full list of keyboard shortcuts.

For more information:
http://googledocs.blogspot.com/2010/09/keyboard-shortcuts-in-google-sites.html

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More tools for viewing document revisions

A new revision history interface is now available in Google documents that makes it even easier to see document revisions when collaborating.

Editions included:
Standard, Premier, Education, Team, Partner Edition and Google Apps for Government

Languages included:
All languages supported by Google Docs

How to access what's new:
- To see the new interface, go to ‘File’, then ‘See revision history’ when editing a document.
- Click on a time stamp in the right column to see what changes were made at a given time or use the arrow keys to quickly scan through many revisions.
- Changes are color-coded based on each collaborator, making it easy to tell what has been added or deleted.
- Time stamps are also improved in the new interface.
- The interface also batches revisions into groups of changes to make it easier to understand how a document has changed over time. To see a finer-grained list of revisions, click ‘Show more detailed revisions'.

For more information:
http://googledocs.blogspot.com/2010/09/more-tools-for-viewing-document.html

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More ways to import your files in Google Spreadsheets

New import options have been added to spreadsheets. When importing, you now can create a whole new spreadsheet, append to the current sheet, add a new sheet to your existing spreadsheet or even replace your entire spreadsheet with this new version.

There's also a new custom delimiters option where you can also specify what character to parse your data file with, giving you maximum flexibility when dealing with your data files.

Editions included:
Standard, Premier, Education, Team, Partner Edition and Google Apps for Government

Languages included:
All languages supported by Google Spreadsheets

How to access what's new:
- When editing a spreadsheet, click on ‘File’ then ‘Import’ to select your file and see the new import options.

For more information:
http://googledocs.blogspot.com/2010/09/import-your-files-many-different-ways.html

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New printing options and more in Google Spreadsheets

The following new features have been released in spreadsheets:

- More options to choose from when printing spreadsheets:
Selection printing: Print only a highlighted section from your spreadsheet.
Gridless printing: Print your spreadsheet without lines.
- Find and replace now searches calculated values in the spreadsheet.
- Removable hyperlinks.
- Tab/Enter behavior to allow users to tab across cells and hit enter to go back to the beginning of the line.

Editions included:
Standard, Premier, Education, Team, Partner Edition and Google Apps for Government

Languages included:
All languages supported by Google Docs

How to access what's new:
When editing a spreadsheet, select ‘File’ then ‘Print’ to see the new printing options.

Note: Your administrator must have enabled the ‘pre-release features’ checkbox in the Google Apps control panel to see these features in the newer spreadsheets editor.

For more information:
http://googledocs.blogspot.com/2010/09/print-your-spreadsheets-and-save-ink.html

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Drag and Drop organization now in Google Sites

Drag and drop functionality has now been added to Sites to make organizing your site easier.

Editions included:
Standard, Premier, Education, Team, Partner Edition and Google Apps for Government

Languages included:
All languages supported by Google Sites

How to access what's new:
Site owners and collaborators can drag and drop pages to organize the site by going to ‘Manage site’ and then ‘Pages’ in the tree view.

For more information:
http://googledocs.blogspot.com/2010/09/easier-site-organization-with-drag-and.html

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Easier event scheduling and more in Google Calendar

A new event page in Google Calendar has been introduced. Among the changes such as simplified layout and making the style more consistent with other Google apps, some new functionality has also been added:
- New repeating event editor
- New tool to help you find a time for your event and work better across time zones
- Ability to set your default working hours for events

Editions included:
Standard, Premier, Education, Team, Partner Edition and Google Apps for Government

Languages included:
All languages supported by Google Calendar

How to access what's new:
Repeating event editor: You can now see a summary of your recurring event on the main event page; if you want to edit it, you can use a window that opens when you select the "Repeats" checkbox.

Find a time feature: If you have access to view other people’s calendars, you can click this tab to see a preview of their schedules and hover over their events to see what conflicts they might have.

Working hours: In ‘Calendar Settings’, you can now specify what your available working hours are. Enabling this feature will show a warning to other people when they invite you to an event outside the hours that you’ve set.

Note: In order to see the new repeating event editor and find a time feature, your domain administrator must enable the ‘Enable pre-release features’ checkbox in the Google Apps Control Panel under ‘Domain settings’. This new functionality is currently not available for domains that have enabled our Google Calendar Connectors API which shows data from other services. We hope to make this available to those domains in the near future.

For more information:
http://googleenterprise.blogspot.com/2010/08/work-better-across-time-zones-with.html
Find a time: http://www.google.com/support/calendar/bin/answer.py?answer=178219

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New collaborative highlighting in Google Documents

When editing a document with other editors, you can now see the text that other editors are highlighting as they select it. This makes it much easier to collaborate on deleting and moving text items.

Editions included:
Standard, Premier, Education, Team, Partner Edition and Google Apps for Government

Languages included:
All languages supported by Google Docs

For more information:
http://googledocs.blogspot.com/2010/08/collaborative-highlighting-in-documents.html

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In-cell dropdown and data validation now in Google Spreadsheets

We’ve introduced in-cell dropdown and validation to spreadsheets. This makes it easy to constrain the values of an individual cell to a specific range or list.

Editions included:
Standard, Premier, Education, Team, Partner Edition and Google Apps for Government

Languages included:
All languages supported by Google Docs

How to access what's new:
1. Enter data into a range of cells. For example, create a list of destinations on your spreadsheet.
2. Select the cell(s) you would like to validate.
3. Under the Tools menu, select Data validation...
4. Change the Criteria to ‘Items from a list.’
5. Click the button next to the ‘Create list from range’ option and select the range of cells you entered data in during Step 1.
6. Click Save and the cell you chose to validate will have a dropdown arrow in it with the data in your cell range as the potential input values. If you want, you can set a cell to allow invalid data.

For more information:
http://googledocs.blogspot.com/2010/08/in-cell-dropdown-and-validation-in.html

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Easily see all formulas at once in Google Spreadsheets

We’ve now introduced the ability to reveal all formulas with one click

Editions included:
Standard, Premier, Education, Team, Partner Edition and Google Apps for Government

Languages included:
All languages supported by Google Docs

How to access what's new:
When editing a spreadsheet you can enable this view in three ways: Select the ‘Show All Formulas’ button on the top right; Select ‘Show All Formulas’ in the View menu; Click Ctrl ‘ (Cmd ‘ on a Mac.)

For more information:
http://docs.google.com/support/bin/topic.py?hl=en&topic=15115

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Horizontal navigation, global footer and more in Google Sites

The following new features have been added to Google Sites:
- You can now add horizontal navigation to your site’s layout in one of three different options: boxes, tabs, and links.
- You can now set your site to have a global footer that displays across all pages on the site.
- We’ve added quick links to Google Docs embedded to Google Sites making it easier for collaborators to open embedded documents.
- We also added a “Deleted items” section to site management making it easier to get to deleted pages and attachments.

Editions included:
Standard, Premier, Education, Team, Partner Edition and Google Apps for Government

Languages included:
All languages supported by Google Sites

How to access what's new:
Horizontal navigation: You can enable this in More actions > Manage site > Site layout > Change site layout. You can also set the background, link and hover properties via More actions > Manage site >Colors and Fonts.
Global footer: Set this footer via More actions > Manage site > Site layout > Change site layout.
Deleted items: You can access this new option at More actions > Manage site > Deleted items. In this new section, you can choose to recover deleted items or permanently delete them manually. Deleted items can be recovered up to 30 days after they have been deleted, after which they will be permanently removed.

For more information:
http://googledocs.blogspot.com/2010/08/horizontal-navigation-site-footer-and.html
Help Center

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Check spelling in Google Spreadsheets

You can now check your spelling in spreadsheets. The tool will go through all the cells on your sheet, highlighting each cell which has a misspelled word in red. Words that might be misspelled in each cell are underlined in red and can be changed by clicking on them and selecting the right spelling.

Editions included:
Standard, Premier, Education, Team, Partner Edition and Google Apps for Government

Languages included:
All languages supported by Google Docs

How to access what's new:
When editing a spreadsheet, select ‘Tools’, then ‘Check spelling’ to check your sheet. Click ‘Next’ to go to the next cell and once all the cells on one sheet have been checked, you can continue to the next sheet.

For more information:
http://googledocs.blogspot.com/2010/08/check-spelling-in-google-spreadsheets.html
http://docs.google.com/support/bin/answer.py?hl=en&answer=58193

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Auto-linking, preferences and more page sizes now in Google Docs

Auto-linking: Now when you type something that documents recognizes as a link, it will become a link automatically. If you don’t want your text to be a link, you can undo the auto-linking by pressing Ctrl Z (Cmd Z on a Mac).

Preferences: If you don’t want automatic link detection, you can disable it completely by opening the ‘Preferences’ dialog from the ‘Tools’ menu. You can also permanently disable curly quotes (smart-quotes) in this dialog.

Page sizes: More page sizes have been added to documents. Find the new options in ‘File’, then ‘Page Setup’ when editing a document.

Editions included:
Standard, Premier, Education, Team, Partner Edition and Google Apps for Government

Languages included:
All languages supported by Google Docs

For more information:
http://googledocs.blogspot.com/2010/08/auto-linking-preferences-and-page-sizes.html

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Google Calendar Sync now supports Outlook 2010

Google Calendar Sync for Outlook (version 0.9.3.6) now supports Outlook 2010. Outlook 2010 comes in 32-bit and 64-bit versions, and currently only 32-bit is supported.

Editions included:
Standard, Premier, Education, Team, Partner Edition and Google Apps for Government

How to access what's new:
Download

For more information:
http://www.google.com/support/calendar/bin/answer.py?answer=89955

Note: If you’re already using Google Calendar Sync, you’ll need to download and install this new version in order to be able to sync with Outlook 2010. This is a standalone sync tool for Google Calendar only.

For more syncing options, please review the information on Google Apps Sync for Microsoft Outlook® at http://mail.google.com/support/bin/topic.py?topic=23333.

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Upload any type of file to the cloud with Google Docs

You will shortly have the ability to upload, store and organize any type of file in Google Docs.

Main features:
- Individual file size limit of 250MB.
- Ability to upload files such as CAD, HTML, Adobe Photoshop, Adobe InDesign, RAW photos, ZIP or RAR archives.
- 1GB storage limit for files you upload that are not converted to Google Docs format (i.e. Google documents, spreadsheets and presentations).

Editions included:
Standard, Premier, Education, Team and Partner Editions

Languages included:
All languages supported by Google Docs

How to access what's new:
This feature will be rolled out to all domains gradually over the next few weeks.
To upload a file, simply click on the 'Upload' button just as if you were uploading a file into Docs as before and select the file to upload.

Premier Edition Only:
Premier Edition users can also use the Google Docs List API to upload files to Google Docs, or purchase applications offered by third parties that enable you to migrate and sync your files to Google Docs. More information about these applications in the blog post below.

For more information:
http://googleenterprise.blogspot.com/2010/01/store-and-share-files-in-cloud-with.html
http://code.google.com/apis/documents/overview.html

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