Showing posts with label Gmail. Show all posts
Showing posts with label Gmail. Show all posts
Better document and image viewing experience in Gmail and Google Drive

Better document and image viewing experience in Gmail and Google Drive

Donal Trung 1:44 PM Add Comment
We've launched a new version of the UI for viewing documents and images in Gmail and Google Drive to give more focus to the content itself. The tool bar has moved to the top (and disappears when not in use) and the document/image frame is now wider, giving users a more streamlined experience.

Release track:
Rapid release, with Scheduled release coming in two weeks (for Gmail only, changes in Drive will launch to all tracks today)

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Enhancements to the "Open with" menu when previewing Gmail attachments

Enhancements to the "Open with" menu when previewing Gmail attachments

Donal Trung 8:24 AM Add Comment
When previewing Gmail attachments in Chrome, certain Chrome extensions can now be queried to determine if they are enabled for Drive. If they are, they will be included in the list of apps available as choices in the "Open with" menu in the attachment viewer. 

Release Track:
Rapid release, with Scheduled release coming in two weeks

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Cloud based migration of email to Google Apps

Cloud based migration of email to Google Apps

Donal Trung 2:57 PM Add Comment
Starting this week, we are making it easier for businesses to migrate email into Google Apps using our cloud-based data migration service. The data migration service can be configured via the Admin console to connect to your mail server and migrate email over to Google’s Gmail servers. You no longer need to download tools like Google Apps Migration for Microsoft Exchange and install them on local servers. In addition, you can also monitor and track your migration from anywhere by logging into your Admin console.
The data migration service currently works for email. Support for contacts and calendar migration is currently being developed.
The email migration feature will be rolled out to all domains over a period of 4 weeks.


Release Track:
Rapid release and Scheduled release


For more information:
https://support.google.com/a/answer/6003169

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New date picker in Gmail advanced search

New date picker in Gmail advanced search

Donal Trung 2:36 PM Add Comment
A date picker has been added to the advanced search function in Gmail, making it easy for users to select a date by which to refine their search.

Release Track:
Rapid release, with scheduled release coming in June

For more information:
https://support.google.com/mail/answer/6593?hl=en&ref_topic=3394914


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Gmail Will Remove Calendar Invitation Feature

Donal Trung 3:03 PM Add Comment
When you use Gmail's "insert invitation" button, you get this message: "Starting July 2014, this feature will no longer be available. You can continue sending email invitations from Google Calendar."


Probably this feature wasn't used very often, but a small percentage of Gmail users will miss it, especially business users. Adding invitations from Gmail is more convenient than opening Google Calendar in a new tab, creating a new event and inviting guests.


"It (truly!) is always tough choosing which features to continue to support. We make these decisions carefully, so please know that! We'll still be supporting creating invitations, just through different steps. The workaround now is to click into calendar and to create an invitation from there," inform Gmail Community Managers.

{ Thanks, James Sacuan. }
Improved Gmail “Download all” experience  for non-Latin-encoded filenames

Improved Gmail “Download all” experience for non-Latin-encoded filenames

Donal Trung 11:32 AM Add Comment

This is a fix of the “Download Experience” for non-Latin-encoded filenames. Users of Windows and Linux will be able to select one of the supported encodings that will be shown in a list. Before this fix non-Latin-encoded filenames resulted in blank filenames.

Release Track:
Scheduled release

Editions included:
Google Apps for Business, Education and Government

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Photos picker in Gmail Compose

Photos picker in Gmail Compose

Donal Trung 10:45 AM Add Comment
The "insert image" button in the Gmail compose window allows users to upload a picture or add an image by URL. In this launch, “insert image” button will be replaced with a new button that allows you to select a photo or album from Google Photos, upload a new image, or add an image by URL.

Release Track:
Scheduled release

Editions included:
Google Apps for Business, Education and Government

For more information:


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Gmail's New Interface for Inserting Photos

Donal Trung 5:53 AM Add Comment
Gmail has a new interface for adding images to a message. When you click the "insert images" icon, Gmail now shows all the photos highlighted by Google+ Photos. You'll see all the photos that are displayed here: https://plus.google.com/photos, including Auto Backup photos from your desktop and mobile devices.


Google uses clever algorithms that find your best photos and place them in the "highlights" section, which is displayed by default when you visit Google+ Photos. Gmail only shows these photos, but you can click "X more" to show all the photos from an album (X is the number of photos).

After adding a photo, you can now resize it by dragging on any corner.


Gmail's dialog also includes a section for albums, so you can insert links to your Google+ Photos albums. "Inserted albums are shared via link. Anyone with the link can access the album," explains Google. You can also upload photos or paste URLs. By default, images are inserted inline, but you can also add them as attachments if you click "as attachment" next to "insert images".




"Whether it's photos of your hiking trip or a night out, sending photos to friends and family just got easier. Starting today, you can save time and insert your Auto Backup photos from your phone into Gmail messages on the web using the new Insert Photo button. When you click the button, you'll instantly access all the photos that are backed up from your mobile devices, starting with the most recent," informs Google.

No More SMS in Gmail Chat

Donal Trung 3:22 AM Add Comment
A few days ago, Google removed the experimental SMS feature from Gmail Labs, which was launched back in 2008. "As of April 1, 2014, sending SMS messages to phone contacts through Chat in Gmail will be discontinued for all supported mobile operators. All existing users can opt in to Hangouts and select to receive messages in SMS settings," informs Google.


If you're in the US or Canada, you can send SMS from Google Voice. You can also switch to Hangouts and "continue receiving SMS messages as follow-me (i.e. if you're offline and receive a Hangout message, you'll get an SMS message)."

Google says that "by streamlining our services, we're able to focus on creating the best possible products for our users," but I suspect that Google wants to discontinue Gmail Chat and switch all the users to Hangouts.

Unfortunately, the SMS feature from Hangouts is more limited and supports less countries. When clicking this link, I get this message: "We're sorry, the feature you are looking for is currently only available in a limited number of countries."

There are plenty of other ways to send SMS online. You can use the SMS feature from Yahoo Mail or Yahoo Messsenger, use MightyText, which has a nice web app, browser extensions, an Android app and also integrates with Gmail.

{ Thanks, Beta Aly and Michael Hardt. }

Gallery for Custom Gmail Themes

Donal Trung 11:56 AM Add Comment
Gmail Skins is a site with nice pictures you can add to Gmail as custom themes. The site was built by Greg Bullock, from the Gmail team.

You can sort photos by date, title or popularity, select a category like macro, water or nature, find your favorite image and set it as a Gmail background. There are two options: light themes and dark themes.

The site also lets you upload your own photos to the gallery. "Only upload images which you own.
Only images which are 1) mega-awesome and 2) sufficiently large will be published."



{ Thanks, Greg. }

Share Gmail Themes

Donal Trung 5:23 AM Add Comment
If you use a custom Gmail theme, you can share it with other people. Unlike regular Gmail themes, custom themes use the picture you've selected, so you can generate a permalink that allows other Gmail users to quickly switch to your theme.

Just go to Gmail's Themes page, go to the "custom themes" section and pick "share your theme" if you already use "custom light" or "custom dark". If you don't use them, click "custom light"or "custom dark" and select a background image.


You can share your theme by email, using Google+ or you can simply copy the URL generated by Gmail. Here's an example.


When someone clicks the URL, Gmail will show a "theme change confirmation" dialog.

Happy Birthday, Gmail!

Donal Trung 1:10 AM Add Comment
2 of the 36 Gmail Shelfies photos celebrate Gmail's 10th anniversary. Happy birthday, Gmail! It's been an amazing journey so far.



Gmail Shelfies use a simple URL pattern:

https://ssl.gstatic.com/ui/v1/icons/mail/themes/trending/bg_slot_1_2560x1600_1396040832.jpg
https://ssl.gstatic.com/ui/v1/icons/mail/themes/trending/bg_slot_2_2560x1600_1396040832.jpg
... (replace _2_ with _3_, _4_, ..., _35_, _36_) ...
https://ssl.gstatic.com/ui/v1/icons/mail/themes/trending/bg_slot_36_2560x1600_1396040832.jpg

Gmail, Back to 2004

Donal Trung 2:11 PM Add Comment
To celebrate 10 years of Gmail, Google will launch a special Gmail interface that takes you back to 2004, when Gmail was launched. The retro interface doesn't include a contact manager, drafts, a rich text editor and other advanced features. Gmail will only show the most recent messages, since the storage is limited to 1GB.


Source: Kevin Fox

Update: This is a joke for April Fools' Day 2014.

The Best of Gmail

Donal Trung 11:53 AM Add Comment
Gmail shows an interesting ad for the mobile Gmail app. I spotted the promotional message in the Gmail sidebar: "The official Gmail app. The best of Gmail is only available in the official app. Try it now".


When clicking "Try it now", Gmail shows this inline box with 3 options to get the right Gmail app for your device: sending a link by SMS, scanning a QR code or visiting gmail.com/app on your mobile device.


Gmail X Bug

Donal Trung 3:30 AM Add Comment
There's an annoying bug in Gmail's desktop interface: a close button displayed at the bottom of the page in the right corner. If you click the small "x" icon, nothing happens. It looks like the buttons used in Gmail's panels for tasks, chat and composing messages.


There is a way to fix this issue. Bookmark this URL: https://mail.google.com/mail/?labs=0 and use it to open Gmail. This URL is used to load Gmail without enabling labs. Surprisingly, if you manually disable all the Gmail labs experiments, the close button is still there.

If you use Greasemonkey, you can create a new user script using the code from this page.

Another way to fix this issue is to install AdBlock/Adblock Plus and manually add this rule in the preferences:

mail.google.com##DIV[class="w-asK w-atd"]

Google is working on a fix. Apparently, this is a leftover from the "about the new look" message that used to be displayed when Gmail launched a new interface back in 2011.

Update (March 21st): Fixed.

Search by Size in Gmail

Donal Trung 2:21 PM Add Comment
Now you no longer need to remember search operators to filter Gmail results by size. Gmail's advanced search added a new option that lets you restrict results to messages larger or smaller than the specified size. Just click the arrow from the search box, pick "greater than" or "less than", enter the size, choose from "MB", "KB" or "Bytes" and click the search button. You can also add other filters.

"Ever wanted to find that wedding video your uncle shared as an attachment, or see which messages take up the most space in your mailbox? You can now search your emails by size in advanced search without having to memorize search operators like size: and larger:," informs Google.

More System Gmail Labels

Donal Trung 3:56 AM Add Comment
Back in 2007, I posted a list of shortcuts for system Gmail labels. For example, instead of searching for [issue in:inbox], you can use [issue label:^i.] or [issue l:^i]. Instead of searching for [receipt in:spam] or [receipt label:spam], you can use [receipt l:^s].

Mihai Parparita found other system labels and some of them don't have documented alternatives:

^g: muted conversations (just like is:muted or label:muted or label:mute)
^p: messages marked as phishing
^op: messages automatically marked as phishing by Gmail
^os: messages automatically marked as spam by Gmail
^vm: Google Voice voicemail messages (just like is:voicemail or label:voicemail)
^io_im: important messages (just like is:important)
^unsub: messages that include unsubscribing options. Gmail offers to unsubscribe on your behalf
^cff: messages from your Google+ circles (just like has:circle)
^p_esnotif: Google+ notifications

For example, you can find messages you've marked as spam by searching for [l:^s -l:^os] or [label:spam -l:^os]. From all the spam messages you exclude the messages automatically marked as spam by Gmail.


You can also restrict Gmail results to Google+ notifications: [Christmas l:^p_esnotif]. If you search for [l:^unsub] and mark a message as spam, Gmail will show this dialog and unsubscribe on your behalf if you click "unsubscribe and report spam". Use [l:^unsub -l:^p_esnotif] to exclude Google+ notifications.

An Important Notice From Gmail

Donal Trung 3:41 PM Add Comment
It's the first time I see an important notice in the mobile Gmail interface. Here's the message:

You may have been impacted by a recent issue in Gmail that inadvertently caused some actions (e.g. delete, report spam) taken while viewing a message to be applied to a different message. The issue occurred between January 15 and January 22 and is now fixed.

We encourage you to check your Trash and Spam folders before February 14, 2014 for any items you did not intend to delete or mark as spam and move them back to your inbox. We apologize for any inconvenience.


I couldn't find other references to this notice, so it's very likely that a very small percentage of Gmail users got it. It's interesting that the message is not displayed in the desktop Gmail, I only see it in the mobile Gmail interface.

Update. More information from Google:

"The issue affected users' actions only in Gmail for iOS, Gmail in a mobile browser, and Gmail Offline. The cause of the issue was a bug in a software update to Gmail on January 15. Once the issue was reported to the Gmail engineering team, they identified the root cause and issued a fix on January 21, and identified the users whose messages may have been incorrectly placed in Trash or Spam folders. The Gmail engineering team performed an internal review and is implementing a series of measures to address the source of the issue, improve early detection of these types of problems, and help prevent recurrence."

{ Thanks, Lukas Karlsson. }
No More Google Notifier

No More Google Notifier

Donal Trung 4:53 PM Add Comment
Gmail Notifier and Google Notifier will no longer be available. They were two apps for Windows and Mac that displayed notifications for Gmail and Google Calendar (Mac-only) in the system tray, while also allowing you to set Gmail as the default mail client for your computer.

From the description of the Windows app (last updated in 2006): "The Gmail Notifier is an application that alerts you when you have new Gmail messages. It displays an icon in your system tray to let you know if you have unread Gmail messages, and shows you their subjects, senders and snippets, all without your having to open a web browser."

From the description of the Mac app (last updated in 2010): "The Google Notifier is an application that shows you alerts in your menu bar, so you can see when you have new Gmail messages or upcoming Google Calendar events without having to open a web browser."


Google sent this message, which suggests some alternatives:

We're writing to let you know about an important change to Google Notifier Beta. Starting on 31 January, Google Notifier Beta will no longer be supported, meaning that the app will no longer show recent emails and calendar events.

Since Google Notifier Beta was launched in 2005, a lot has changed. Smartphones can now notify us of new messages wherever we are, and improvements to web technology enable similar features to be built right into the browser.

If you want to continue to receive notifications, you can use any of the following alternatives to Google Notifier Beta, using the Chrome browser. To see the number of unread messages in your inbox at a glance, install the Gmail Checker Chrome app. To preview new messages on your desktop, go to Gmail's settings and enable Desktop Notifications. You can uninstall Google Notifier Beta by following these instructions.

It's funny to see that the apps were still in beta.

{ Thanks, Koen. }

Star Google Contacts

Donal Trung 12:22 PM Add Comment
Google announced a new starring feature for contacts. Now you can star contacts and they'll be added to the Starred group.

"Just like how you can star important messages in your inbox, you can now star individuals in your Google Contacts list. (...) For those of you who use Android, your Starred contacts will stay in sync with your Android Favorites. Starring a contact on desktop will star that same person in your Android contacts, and vice-versa, so you can see and manage your contacts seamlessly wherever you may be."

Until now, Google used the "Starred in Android" group for favorite contacts, but this was more like a workaround. Now it's a native Gmail feature.


I don't see the new feature in the desktop Gmail interface, so this will probably be gradually added in the coming days.

{ Thanks, Matt Carney. }